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GDPR Statement

At W3 Applications we take the issue of Data Protection seriously.

With full respect to the fact that our clients use W3 Applications for handling their core information, we consider security of our clients' data as one of our top priorities.

Therefore, compliance with the new General Data Protection Regulation (GDPR), which took effect from 25 May 2018, always remins high on our agenda.

As part of our GDPR readiness initiative, we have looked into the following key aspects in terms of GDPR compliance validation and improvement:

  • Assisting our customers in the Personally Identifiable Information (PII)/Personal Data that is being collected and helping them to make sure that it is handled in accordance with GDPR standards
  • Providing our users with appropriate control mechanisms to safeguard their personal data
  • Reviewing our security and privacy processes currently in place in order to enhance them as needed, and providing the necessary documentation as per the GDPR requirements
  • Working with our customers to ensure GDPR compliance during data exchange
  • Training responsible W3 Applications employees in terms of GDPR regulations and procedures
  • Updating our Privacy Policy and Terms & Conditions agreements to bring them into full accordance with the new regulations

W3 Applications is fully GDPR compliant and actively reviews all of our systems and procedures in order to maintain compliance.

Here are some important facts regarding W3 Applications's GDPR compliance to date:

  • W3 Applications does all our data processing in UK-based cloud centres and guarantee that there is no cross-border data transfer. All data is safely handled within the UK.
  • W3 Applications employs Heart Internet (part of the Go Daddy and Host Europe Group) for physical datacentre hosting, security and secure infrastructure management. Heart Internet are fully GDPR compliant. We do not use any other companies or sub-contractors to store or handle our customers' data.
  • W3 Applications only gives access to customer data to fully-trained employees. Data is never passed to outside agencies, including Heart Internet. We have very strict policies in place safeguarding access to personal data. Data (including all backups) is always stored and processed in secure loctions and on secure devices, mainly within the Heart Internet network.
  • In terms of software security, W3 Applications applies regular security validation processes and external penetration testing to meet the required data security at any given time.
  • W3 Applications already has all necessary procedures in place enabling data owners to exercise their rights under GDPR and, if it should occur, to promptly report any detected breach to the established UK/EU authorities. We are advising and assisting our customers to help them to ensure that they also have the necessary procedures in place.

Our data protection officer is:

Mr P I Hitchman

W3 Applications

Unit 3 Crouchmans Yard

Great Wakering

Essex SS3 0HW